← Financial Modeling in Excel from Scratch
Lesson
Practice: linking the three statements and checking the balance sheet
Link Zerno's 2026 P&L, cash flow statement, and balance sheet with formulas: calculate the change in cash and the ending cash balance, retained earnings, and total assets; use a flag to find an error in the balance sheet and fix it so that A − L − E = 0.
Three statements on one sheet
Three statements on one sheet
Let's link the three statements of the Zerno coffee shop for 2026 ($ thousands) on one sheet. The P&L gives net income: revenue 200 − variable costs 68 − fixed costs 81.6 − depreciation 8 = EBIT 42.4; minus interest 2.4 and tax 10 — net income 30. Below are the cash flow statement and the balance sheet: item, beginning of year, end of year. Every link is a formula with references, so an error will surface in the check row.
A worked step — operating cash flow by the indirect method: net income 30 plus depreciation 8 (an expense with no cash paid out) minus the increase in working capital 2 (cash stuck in inventory and receivables). They're in B2, B3, and B4, so B5 holds =B2+B3-B4 = 36.
Next along the chain:
• change in cash = the sum of the three cash flows; investing (−14) and financing (−18) are already entered with a minus sign;
• ending cash = beginning cash + change in cash;
• ending retained earnings = beginning + net income − dividends;
• ending total assets = the sum of the asset items.
The check is assets minus liabilities and equity (A − L − E). If the model is linked correctly, you get 0, and the IF flag shows “OK.” Any other number is a signal to look for the error, and the size of the gap hints at which link was missed.
Zerno's balance sheet, $ thousands
| Item | Start of 2026 | End of 2026 |
|---|---|---|
| Cash | 10 | beginning + change in cash |
| Working capital | 6 | 8 |
| Fixed assets | 60 | 60 — typed in by hand, to be checked |
| Total assets | 76 | sum of the asset items |
| Loan | 30 | 24 |
| Paid-in capital | 20 | 20 |
| Retained earnings | 26 | beginning + net income − dividends |
| Check A − L − E | 0 | must be 0 |
Lesson notes
Three statements on one sheet
Let's link the three statements of the Zerno coffee shop for 2026 ($ thousands) on one sheet. The P&L gives net income: revenue 200 − variable costs 68 − fixed costs 81.6 − depreciation 8 = EBIT 42.4; minus interest 2.4 and tax 10 — net income 30. Below are the cash flow statement and the balance sheet: item, beginning of year, end of year. Every link is a formula with references, so an error will surface in the check row.
A worked step — operating cash flow by the indirect method: net income 30 plus depreciation 8 (an expense with no cash paid out) minus the increase in working capital 2 (cash stuck in inventory and receivables). They're in B2, B3, and B4, so B5 holds =B2+B3-B4 = 36.
Next along the chain:
• change in cash = the sum of the three cash flows; investing (−14) and financing (−18) are already entered with a minus sign;
• ending cash = beginning cash + change in cash;
• ending retained earnings = beginning + net income − dividends;
• ending total assets = the sum of the asset items.
The check is assets minus liabilities and equity (A − L − E). If the model is linked correctly, you get 0, and the IF flag shows “OK.” Any other number is a signal to look for the error, and the size of the gap hints at which link was missed.